Grades are submitted to the Registrar at the end of the semester. Grades can be viewed online by students using their JHED account and password. Parents may be authorized to view grades in SIS with permission from the student.
Letter Grades and Grade Point Average
Each letter grade corresponds to a numerical grade point equivalent to allow the computation of a grade point average. The letter grades and their grade point equivalents are as follows:
For first semester freshmen:
|S||Satisfactory: C- or above (credit earned)|
|UCR||Unsatisfactory with Credit: D or D+ (credit earned)|
|U||Unsatisfactory: F (no credit earned)|
For all other undergraduates:
|S||Satisfactory: C- or above (credit earned)|
|U||Unsatisfactory: D or F (no credit earned)|
Other marks are used in special circumstances as follows:
|FEV||Failure - ethics violation|
|I/Grade||Incomplete/Reversion Grade (incomplete grade reverts to this letter grade at deadline unless alternate grade is submitted prior to that deadline)|
|MR||Missing grade roster|
|ND||Not officially dropped|
|NG||No grade given, course completed|
|X||No grade reported by instructor|
Grade Points and Grade Point Average
To determine the grade point average, multiply the grade point equivalent by the number of credits for the course. Add the products (grade points earned), then divide the total by the number of credits in the computation.
A Sample Calculation of a Grade Point Average
|Grade||Credit||Grade Point Equivalent||Grade Points Earned|
|GPA = 38.8/13 = 2.98|
Beginning with the second semester of the first year, undergraduates may select one course each semester and summer (across all summer terms) to take for Satisfactory/Unsatisfactory credit at JHU. Students indicate their S/U choice on their add/drop form. AS students need the advising office approval for courses within their major or writing intensive courses. EN students need approval from their faculty advisor. Course instructors are unaware of which students in a class are registered for S/U credit. Instructors submit letter grades to the Registrar for all students in their course.
Students must decide whether to take a course on a Satisfactory/Unsatisfactory basis by the end of the eleventh week of the semester. This deadline applies to all courses, even those which may not have any graded work assigned or returned before the end of the eleventh week.
S/U grades have no effect on a student’s grade point average. On the academic transcript, students who earn a grade of C- or above in a S/U course receive Satisfactory credit and a mark of S is entered on the academic record. Students who earn a grade below C- in a S/U course receive no credit and a mark of Unsatisfactory is recorded on the academic record.
Under certain conditions, graduating students in their eighth semester may exceed the normal S/U grading limit. See Graduation Policies for details.
Restrictions on Satisfactory/Unsatisfactory Grading
The S/U option applies only to courses in the fall, spring and summer terms in the School of Arts and Sciences and the School of Engineering. Only one course per semester or summer (across all summer terms) may be taken for S/U credit. However, an eligible student who registers for a course that is only offered for S/U credit may select an additional S/U course in the same semester. Language elements courses must be taken for a letter grade with the exception of Russian Elements. Courses fulfilling a requirement for a major or minor must be taken for a grade (except in the first semester of the first year). If a student has taken a course for S/U credit and then changes to a major or minor that requires the course, the grade can be changed to a letter grade before graduation with the approval of the student’s academic advising office.
Students who are confronted with compelling circumstances beyond their control that interfere with the ability to complete their semester's work during the normal course of a term may request an incomplete grade from the instructor. Approval of such a request is neither automatic nor guaranteed. Procrastination or distraction by other pursuits are not regarded as compelling circumstances, and extensions in these situations are unfair to students who have completed their course requirements within the allotted time.
If the instructor agrees to grant an incomplete grade, the instructor and student must establish a timetable for submitting the unfinished work, but no later than the end of the third week of the following semester. See below for specific information about graduating students. When entering an incomplete grade in SIS, the instructor must also enter a reversion grade. This is the grade that the student will receive if the missing work is not completed. For example, if the student, based on the coursework completed by the end of the semester, would receive a C+ grade without the missing work, then the grade of I/C+ is entered on the transcript. If the incomplete grade is not resolved within the allowed period (the end of the third week of the subsequent semester), the incomplete grade is automatically converted to the reversion grade (a C+ in this example).
Students who are in good academic standing have until the end of the third week of the next semester to finish incomplete work. Exceptions to this deadline require a petition from the instructor and appeal to the appropriate advising office before the end of the third week of the following semester. When appealing to change the deadline, faculty members must specify a new date for completion of the work which must be before the end of the current semester. Incomplete grades cannot be held over to another semester in order to complete the missing work by repeating the course. Students and instructors do not have an option in this situation.
Incomplete grades do not affect a student’s grade point average, which is based upon the grades that are available for the term. However, students with three or more incomplete grades on their record at the start of a semester may be prevented from making changes to their registration for the semester without the approval of the student’s advising office. Students who are on academic probation are not allowed to take incomplete grades in courses without the approval of the student’s advising office. Unauthorized incomplete grades will be treated as failures when evaluating the work of students who are on academic probation. Authorized incomplete grades must be resolved no later than the deadline established by the Advising Office if the student is on academic probation.
Special Rules for Graduating Students
Students with incomplete grades in required courses at the date of degree conferral will not graduate. Students with incomplete grades in courses that are not required for degree completion may still graduate. However, the deadline for completion is abbreviated; students must resolve incomplete grades within approximately 30 days after degree conferral when the university closes their undergraduate record. If the work is not finished by the deadline, the reversion grade will be recorded. For the specific deadline relevant to each degree conferral, please consult with Aademic Advising or the Office of the Registrar. For more details on incomplete grades and graduation, see Graduation Policies.
Policy on Changing a Grade
Once an instructor has submitted a grade to the Registrar, grade changes can be made only in the case of error in grading, calculation, or transcription. If a student has questions about a grade, s/he should contact the faculty instructor, who has sole authority to assess and assign course grades. If the instructor determines a change is warranted because of error, the change must be submitted to the Registrar's Office by the end of the following semester. Grade changes for graduating seniors must be submitted by the close of their undergraduate record.
Under extenuating circumstances, the following procedure may be used to withdraw a student from a previously graded course:
- Official notification to change a grade to a withdrawal must be submitted by the Office of the Dean of Student Life to Arts and Sciences Office of Academic Advising or the Office of Engineering Advising
- All notifications must include the last date of attendance and the instructor's approval
- The Registrar's Office will process the withdrawal and notate the academic record
- Late withdrawals may adversely affect a student's academic standing or financial aid satisfactory academic progress even with official approval.
Retaking a Course
Policies about retaking a course can be found here.
First-Year Language Courses: Information about Credit and Grades
Policies about first-year language course can be found here.
Students who earn a term grade point average of 3.50 or above in a program of at least 14 credits with at least 12 graded credits will be placed on the Dean’s List for academic excellence. An appropriate notation is made on the students’ academic records. Letters are sent to parents by a student's respective academic advising office. The university places notification in your appropriate hometown newspaper, if you elect to follow the directions provided with the letter.
The university does not calculate class rank and therefore, cannot provide this information to students or outside parties.
Information about ordering transcripts is available here. Partial transcripts of a student's record will not be issued.
Transcripts are normally issued only at the request of the student or with his/her written consent. The only exception to this policy is the issuance of transcripts to offices and departments within the university.
Freshman First-Semester Grading Policy (Covered Grades)
The letter grades earned by students in their first semester at the university are not reported on the transcript. Each course that was passed with a grade of C- or above is assigned the letter S (for Satisfactory) in place of a grade. These courses can be used to satisfy requirements for the major, for distribution, and for the writing requirement. Letter grades of D and D+ are assigned the grade UCR (for Unsatisfactory with Credit). Letter grades of F are assigned the grade of U (for Unsatisfactory, no credit earned). First semester courses that receive UCR grades and credits may be used to meet distribution requirements.
Transcript of First Semester Grades
All courses appear on the student’s permanent academic records. First-year students are assigned letter grades (A+, A, A-, B+, B, B-, C+, C, C-,D+, D, or F) by the professor for each course taken. The letter grades are not entered on the official transcript; rather, they are represented by the S, UCR or U values described above. The actual grades are said to be “covered” by the S/U grades.
No first-semester grades are included in a student’s cumulative grade-point average. However, an internal GPA is used by the advising offices, the Student Financial Services office, and faculty advisors to determine that a student has made satisfactory academic progress during the first semester. This internal GPA is also used to determine dean's list eligibility.
A transcript of first semester grades is not released outside the university. Faculty members may not release a student’s first semester grades. If a first-year student applies to transfer from the university in the spring term, before spring grades have been recorded, the student’s advising office can approve release of the actual first semester grades directly to the transfer institution. Once grades from the spring term or additional semesters have been added to the record, the covered grades will not be released.
Students who are applying for or renewing a scholarship may request a letter from their academic advising office stating whether the first semester grades meet the requirements for the scholarship. Students who can demonstrate that failure to release covered grades will prevent them from applying for scholarships or verifying eligibility for scholarships may request that their advising office approve release of the grades. A letter from the scholarship granting institution must state that the application cannot be considered without the actual grades.
Special Note for Medical or Dental School Applicants: In the rare circumstance that a medical or dental school requests that a freshman year first semester grade (or grades) be uncovered, Johns Hopkins must receive an official letter from the school that states the student is precluded from consideration or whose candidacy is critically harmed because of the covered grade semester. Students should see the Office of Pre-Professional Programs and Advising.
Although there are no university regulations concerning attendance, students are expected to attend all courses regularly. Students should consult with their instructors and/or teaching assistants when they have missed classes to explain the reasons for their absence and to stay on track in the course. Instructors are encouraged to establish their own policies regarding attendance, and it is the student's responsibility to know those policies.
In certain courses regular attendance is given special importance. These include foreign language courses and the introductory courses in the Writing Seminars and Expository Writing. Instructors in these courses may lower a student's grade for unexcused absences.
If a student is absent from classes over a period of several days without explanation, instructors are encouraged to inform the advising office of his/her school. In some cases, withdrawing from a course may be considered; however, the student must withdraw from a course before the end of the eleventh week of the semester and still remain in at least 12 credits.
Absence From Class Due to Illness
The Health and Wellness Center does not provide documentation for students who miss individual classes. In these cases, students should communicate directly with their instructors.
If a student experiences an extended illness or hospitalization that causes the student to miss a significant number of classes or major academic assignments, including mid-term examinations, the student can provide a physician's documentation of illness to the student's instructors.
Students who have prolonged illnesses that interfere with their ability to meet their academic obligations are encouraged to seek treatment at the Student Health and Wellness Center and to confer with a Case Manager in the Dean of Student Life Office for assistance. Students should also notify faculty when they are not able to complete work due to illness. Faculty who see a pattern of absences or late work are encouraged to confer with the student's advising office.
Falsely reporting an illness or injury is a violation of the code of student conduct and is subject to disciplinary action.
Absence for Religious Holidays
Religious holidays are valid reasons to be excused from class. Students who must miss a class or an examination because of a religious holiday must inform the instructor as early in the semester as possible in order to be excused from class or to make up any work that is missed.
The university encourages students to participate in varsity athletics and other significant extracurricular activities. Students who must miss a class or an examination because of participation in a scheduled in-season varsity athletic event must notify the course instructor as early in the semester as possible. Approved absences are granted at the discretion of the course instructor. When students must miss a scheduled examination, several solutions have been found by instructors. Students have been permitted to take an examination before leaving for the event, or coaches have served as proctors for examinations taken during the athletic event at approximately the same time as the other students in the course. Students have also been allowed to take the examination, or an alternative examination, upon their return from the athletic event.